Let’s face facts. No one enjoys performing a deep clean, especially when it comes to employee records and other paperwork. In fact, for many store owners, the words “spring cleaning” alone evoke a run-for-the-hills, I’ll-do-it-another-day sense of panic. But rather than dwelling on the task ahead at this time of year, think of it as a perfect time to start fresh! If you’ve been avoiding the pile of mail on your desk or dreading getting employee schedules more streamlined in a spreadsheet, we can help you get started.
Have a goal. Don’t go crazy with unreachable organization goals. Think big, start small. Think of a few areas of your business life you’ve been meaning to organize for a long time. Put all those random, unorganized bills into separate piles, so you can start focusing on which ones need to be paid and which ones have already been paid. Can you set any of those up on paperless billing?
Focus on folders. Is your desktop cluttered with folders and images and files? Start organizing your desktop into folders that you understand, such as Accounting, Scheduling, Employee Information and Inventory. Once you have the high-level folders created, sort those free-floating files on your desktop into the necessary high-level folder. Then go into each folder and create subfolders if you want to reach ultimate organization heights.
Streamline your data. If you’ve been gathering hard copy reports on product inventory, customer buying behaviors and marketing ideas, it’s time to go digital. Convert those loose leaf papers to digital copies using Evernote, a free app that creates a virtual workspace and document center, with your smartphone.
As you can see, spring cleaning isn’t only about the drudgery of floor-to-ceiling house-cleaning. It’s a perfect time to focus on decluttering your business life, and getting more organized.
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